Privacy Notice
This notice provides Village Presbyterian Church’s (Village) privacy policy regarding the nature, purpose, use, and sharing of any Personally Identifiable Information (PII) collected via this website. Our privacy policy explains our information practices when you provide PII to us, whether collected online or offline, or when you visit us online to browse, obtain information, or conduct a transaction. PII may include: your name, email, mailing and/or home address, phone numbers, or other information that identifies you personally. We do not require you to register or provide personal information to visit our website.
The PII you provide on a Village’s website, or any partner companies websites, will be used only for its intended purpose. We will protect your information consistent with the principles of the Privacy Act of 1974, the E Government Act of 2002, and the Federal Records Act.
Personally Identifiable Information
As a rule, Village does not collect PII about you when you visit our website, unless you choose to provide such information to us. Submitting PII through our website is voluntary. By doing so, you are giving Village your permission to use the information for the stated purpose. However, not providing certain information may result in the Village’s inability to provide you with the service you desire.
If you choose to provide us with PII on a Village website, through such methods as completing a web form or sending us an email, we will use that information to help us provide you the information or service you have requested or to respond to your message. The information we may receive from you varies based on what you do when visiting our site.
Generally, the information requested by Village will be used to respond to your inquiry or to provide you with the service you request. When this information is requested, the reasons for collecting it, a description of the Village’s intended use of the information, how to grant consent to use mandatorily provided information, and how to grant consent for other than statutorily mandated uses will be fully described in a separate customized "Privacy Notice." This customized Privacy Notice will either appear on the web page collecting the information or be accessible through a hyperlink (link) prominently displayed immediately above or below the information request.
Many of our programs and websites allow you to send us an email. We will use the information you provide to respond to your inquiry. We will only send you general information via email. You should be reminded that email may not necessarily be secure against interception. Therefore, we suggest that you do not send sensitive personal data (such as your Social Security number) to us via email. If your intended email communication is very sensitive, or includes information such as your bank account, credit card, or Social Security number, you should instead send it by U.S. mail. Another alternative may be submission of data through a secure web page, if available.
Electronic mail messages that meet the definition of records in the Federal Records Act (44 U.S.C. 3101 et seq.) are covered under the same disposition schedule as all other Federal records. This means that emails you send us will be preserved and maintained for varying periods of time if those emails meet the definition of Federal records. Electronic messages that are not records are deleted when no longer needed.
Categories of information Village collects on its websites are further described below.
Automatically Collected Information
We collect and temporarily store certain information about your visit for use in site management and security purposes only. We collect and analyze this information because it helps us to better design our website to suit your needs. We may also automatically collect information about the web content you view in the event of a known security or virus threat. This information includes:
- The Internet domain from which you access our website (for example, "company.com" if you use a private Internet access account, or "school.edu" if you connect from an educational domain);
- The Internet Protocol (IP) address (a unique number for each computer connected to the Internet) from which you access our website;
- The type of browser (e.g., Firefox, Internet Explorer, Chrome) used to access our site;
- The operating system (e.g., Windows, Mac OS, Unix) used to access our site;
- The date and time you access our site;
- The Universal Resource Locators (URLs), or addresses, of the pages you visit;
- Your username, if it was used to log in to the website; and
- If you visited this website from another website, the URL of the forwarding site.
We may share the above information with our employees or representatives with a "need-to know" in the performance of their official duties, other Federal agencies, or other named representatives as needed to quickly process your request or transaction. This information is only used to help us make our site more useful for you. Raw data logs are retained temporarily as required for security and site management purposes only. More information about how we share information can be found in our Privacy Act Systems of Records Notices.
Third-Party Websites and Applications
Village uses social media websites and other kinds of third-party websites. Village uses social media websites to interact with foreign constituencies and engage in public diplomacy worldwide. Social media websites are used to publicize Village events and engage with members and guests. Village also uses web measurement and customization technologies to measure the number of visitors to our websites and their various sections and to help make our websites more useful to visitors. In such cases, the third-party application may request an email address, username, password, and geographic location (e.g., State, region, or ZIP code) for account registration purposes. Village does not use third-party websites to solicit and collect PII from individuals. Any PII passively collected (i.e., not solicited) by the third-party website will not be transmitted or stored by Village; no PII will be disclosed, sold or transferred to any other entity outside Village, unless required for law enforcement purposes or by statute.
Village uses various types of online surveys to collect opinions and feedback from a random sample of visitors. Village may use other limited-time surveys for specific purposes, which are explained at the time they are posted.
Village retains the data from the survey results as long as needed to support the mission.
SendGrid
Village uses the Twilio/SendGrid service to deliver email bulletin messages to self-subscribed users. Village’s Department of IT serves as the executive agent for Village’s SendGrid Service and controls who at the Village has access to send email bulletins, create or delete topics.
SendGrid is a web-based e-mail subscription management system that allows a member of the public (user) to subscribe to news and information on Village’s website. The SendGrid user selects specific topics that interest them. Whenever information on that topic is made available by the Village, the user that has subscribed to that topic receives an email. The user's subscription profile consists of their email address and the topics they wish to receive email updates for. The user may customize and manage their subscription profile in order to receive exactly the types of information they desire, and they may cancel their subscriptions at any time.
Users engaging Village’s SendGrid system expect privacy protections while interacting with the Village. We will only use the email addresses provided by the users to send email messages related to the topics selected by the user in Village’s system. We will not use the SendGrid service to 1) send email messages not related to the topics selected by the user; 2) actively seek personally identifiable information; and 3) search for or by personally identifiable information. To the extent a user posts or sends personally identifiable information to Village’s SendGrid system, we will use the minimum amount necessary to accomplish a purpose authorized by statute, executive order, or regulation.
Neither Village nor SendGrid may share a user's subscription profile (including email address) without a waiver from the Village’s Privacy Committee.
Information Collected for Tracking and Customization (Cookies)
A cookie is a small file that a website transfers to your computer to allow it to remember specific information about your session while you are connected. Your computer will only share the information in the cookie with the website that provided it, and no other website can request it.
There are two types of cookies:
- Session: Session cookies last only as long as your web browser is open. Once you close your browser, the cookie is deleted. Websites may use session cookies for technical purposes such as to enable better navigation through the site, or to allow you to customize your preferences for interacting with the site.
- Persistent: Persistent cookies are saved on a user's hard drive in order to determine which users are new to the site or are returning, and for repeat visitors, to block recurring invitations to take the Foresee satisfaction survey.
If you do not wish to have session or persistent cookies stored on your machine, you can turn cookies off in your browser. You will still have access to all information and resources at Village’s websites. However, turning off cookies may affect the functioning of some Village websites. Be aware that disabling cookies in your browser will affect cookie usage at all other websites you visit as well.
Security
Village takes the security of all PII very seriously. We take precautions to maintain the security, confidentiality, and integrity of the information we collect at this site. Such measures include access controls designed to limit access to the information to the extent necessary to accomplish our mission. We also employ various security technologies to protect the information stored on our systems. We routinely test our security measures to ensure that they remain operational and effective.
We take the following steps to secure the information we collect:
Employ internal access controls to ensure that only personnel who have access to your information are those with a need to do so to perform their official duties.
Train appropriate personnel on our privacy and security policies and compliance requirements.
Secure the areas where we retain paper copies of the information we collect online. Perform regular backups of the information we collect online to ensure against loss.
Use technical controls to secure the information we collect online including, but not limited to:
- Secure Socket Layer (SSL) Encryption
- Firewalls
- Password protections
Periodically we test our security procedures to ensure personnel and technical compliance. We employ external access safeguards to identify and prevent unauthorized access by outsiders that attempt to "hack" into, or cause harm to, the information contained in our systems.
We hold our contractors and other third-party providers to the same high standards that we use to ensure the security, confidentiality, and integrity of personal information they may have access to in the course of their work completed on behalf of Village.
Interaction with Children Online
Village is committed to the protection of children's online privacy. The Children's Online Privacy Protection Act (COPPA) governs information gathered online from or about children under the age of 13. Verifiable consent from a child's parent or guardian is required before collecting, using, or disclosing personal information from a child under age 13. If a Village website intends to collect information about children under 13 years old, COPPA-required information and instructions will be provided by the specific web page that collects information about the child. The web page will specify exactly what the information will be used for, who will see it, and how long it will be kept.
Visiting Other Websites
Our website contains links to international agencies, private organizations, and some commercial entities. These websites are not within our control and may not follow the same privacy, security, or accessibility policies. Once you link to another site, you are subject to the policies of that site.
Privacy Policy Contact Information
We welcome feedback if you have any questions regarding our privacy policy or the use of your information. For additional information about our Privacy Policy remotely, please contact us at it@villagepres.org or mail us at:
Village Presbyterian Church PC(USA)
Department of Information Technology
6641 Mission Road
Prairie Village, KS 66208